Position:
URGENTLY HIRING
Administrative assistant – Successful candidate for this role will enjoy diverse tasks at hand in a cross-functional environment and will bring home ample of work experience.
Number of hire/s:
2
Company:
Lavin Pharma M Sdn Bhd is a premium skincare importer and distributor of Vaadi Organics from Delhi. We distribute the products nationwide via online and offline touchpoints.
As we are a proactive company looking to expand, ideal candidate must be able to perform daily administrative tasks in a cross-functional department culture.
Job description:
General
Person in charge for office management and supplies
Follow up with business correspondence emails and file shares
Forward incoming calls to relevant department
Maintain proper filing of all business records
Perform daily admin tasks
Any other ad-hoc clerical duties
Operations (online):
Printing of orders from Shopify, Lazada, Shopee and TikTok shop
Verify the orders once the warehouse assistant has picked the goods
Instruct warehouse assistant to update goods out for delivery in stock card
Key-in orders into SQL software (invoices)
Answer/reply to online platform customers
Release return products back to warehouse after knock off and credit note issued by accountant and remind the accountant to update latest stock level in SQL
Post daily sales report (summary in the morning) and final sheet for the day (by 5.45pm) in Whatsapp group
Order fulfilment for staff sale, Whatsapp and walk-in customers
Update of stock level on Shopify website, Lazada, Shopee and TikTok shop
Convert failed orders on Shopify to successful orders by telecalling customers and resolving the reason why customer left the shopping cart
Operations (offline):
Create sales order, delivery order and invoice for retail orders in SQL
Verify the orders once the warehouse assistant has picked the goods
Instruct warehouse assistant to update goods out for delivery in stock card
Assist to compile necessary documents and SOPs for the salesman to visit retailers for orders
Request and receive updates from the salesman on sales pipeline (orders | delivery | payment collection | feedback | shelf pictures)
Release return products back to warehouse after knock off and credit note issued by accountant and remind the accountant to update latest stock level in SQL
Logistic:
Be the go-to person for shipment related matters, from releasing PO to brand owner until assisting with delivery of goods to office warehouse
Assist in monthly stock take
Facilitate logistic materials (stock card, stock count sheet, final stock report template etc.)
Salary:
RM1,600 -RM2,500 per month
Benefits:
As a team member at Lavin Pharma, you’ll enjoy:
Career development – guaranteed long term work tenure upon performance
Work culture – open to hear voices but commitment to deliver is a must
Requirements:
Candidate must be of top quality who has working ethics
Experience in SQL software is nice to have but not a must
Willing to learn at the initial phase to complete all tasks assigned by the company for this position
Miscellaneous:
For job location and sending of resume, interview and other onboarding arrangement; please reach out to Ms. Lavanya (016-2215822)
Deadline to apply:
Urgently hiring
Job Type: Fresh graduate
Salary: RM2,500.00 per month
Benefits:
- Opportunities for promotion
- Professional development
Schedule:
- Day shift
Ability to commute/relocate:
- Subang Jaya: Reliably commute or planning to relocate before starting work (Preferred)
Education:
- STM/STPM (Preferred)
Experience:
- Administration: 1 year (Preferred)
Application Deadline: 06/01/2023
Expected Start Date: 06/05/2023
