Enhance your executive administrative support skills in a dynamic and impactful role within the Department of Medicine. Join our team and play a pivotal role in maintaining calendars, organizing virtual and in-person meetings, coordinating department events and conferences, and training support staff. Your financial acumen will shine as you contribute to monthly financial reports, projections, and account reconciliation. Utilize your analytical prowess to prepare visually appealing reports using Excel's pivot tables, graphs, and pie charts. As a key liaison between division administrators, division chiefs, and the Executive Vice Chairs/Director, you'll ensure smooth operations and effective communication. Embrace exciting opportunities to assist with special projects that will challenge and elevate your professional growth. Salary: $4,633.33 - $9,216.67/month
Required: * A Masters or a minimum of 2 years of direct experience with executive level administrative support/assistance. * Detailed knowledge of scheduling and managing a high level/complex executive calendars and arrangements of travel itineraries while taking into consideration various time zones. * Demonstrated expertise in triaging incoming calls and correspondences in a high-volume office. * Adaptable and flexible with superior organizational skills, attention to detail, and the ability to prioritize work and organize material for efficiency, completion of work in a timely manner under pressure of deadlines, and minimize duplication of effort. * Compose, type and proofread correspondence. Demonstrated writing skills to independently compose and prepare correspondences, memos, meeting minutes and financial reports with speed and accuracy. * Ability to use Excel to manipulate spreadsheets, generate pivot tables, graphs/pie charts and prepare special reports and maintain lists and/or databases for tracking purposes. * Experience with maintaining employee time off and overtime request/approval records for accurate time keeping and processing of timesheets for exempt, bi-weekly, monthly staff. * Knowledge and proficiency of computer applications including Word, Outlook, PowerPoint, Excel, Adobe Acrobat, DocuSign, Zoom and Endnote. Willingness to learn new computer-based systems and programs. * Excellent interpersonal skills to effectively develop and maintain cooperative working relationships with all levels of department, campus and University administration and the public. The ability to represent the Department in a professional and positive manner.
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