Administrative Support Assistant
Location: Seattle, Washington
Description: Veterans Affairs, Veterans Health Administration is at the momment seeking for Administrative Support Assistant right now, this occupation will be designated in Washington. Detailed specification about this occupation opportunity please read the description below.
Duties of the position include, but are not limited to the following:
- Distributes and balances the daily workload among two other medical transcribers in accordance with work flow established by the Anatomic Pathology supervisor assuring timely accomplishment of all assigned tasks and assures each employee has sufficient work to remain busy, resolving simple employee complaints and reports disciplinary matters to the supervisor, and provides on-the-job training in accordance with established plans.
- Reviews work as directed to ensure that supervisor's instructions, methods and deadlines have been followed.
- Acts as liaison between PLMS and the Decedent Affairs Office. Reviews death certificates for discrepancies, accuracy and timely completion.
- Acts as administrative coordinator in all diagnostic organ specific studies.
- Provides training for new and existing employees by teaching pathology terminology and providing practical examples of procedures and methods used in the section.
- Evaluates requirements, researches alternative information sources, analyzes new information for validity to the pr oject criteria and compiles data for review.
- Provides training for new and existing employees by teaching pathology terminology and providing practical examples of the procedures and methods used in the section.
- Coordinates the daily autopsy schedule and maintains a log of all hospital deaths.
- Creates a monthly physician on-call rotation calendar and distributes to the appropriate sources.
- Assists supervisor in collection of quality assurance/quality control data.
- Transcribes medical dictation to provide a permanent record of Surgical Pathology, Cytopathology, Autopsy protocol and examination.
- Types from handwritten reports, renal biopsies, bone marrow reports, and electron microscopic evaluations.
- Responsible for accurately entering billing codes for Surgical Pathology, Cytopathology, and Autopsy reports.
- Applies knowledge of medical terminology, anatomy and physiology, and English language rules to the transcription and proofreading of medical dictation from originators with various accents, dialects and dictation styles.
- Recognizes, interprets and evaluates inconsistencies, discrepancies and inaccuracies in medical dictation and appropriately edits, revises and clarifies them without altering the meaning of the dictation or changing the dictator's style.
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/01/2018.
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6 The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
You may qualify based on your experience and/or education as described below:
- Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: having an extensive knowledge of medical terminology, anatomy and physiology, clinical medicine, surgery, diagnostic tests, radiology, pathology, and pharmacology, and the various medical specialties to meet reporting and processing requirements; medical transcription guidelines and practices, written and oral communication skills, including English usage grammar, punctuation and style,; use designated reference materials; operation of designated compute, dictation, and transcription equipment and other office automation equipment.
. You will be rated on the following Competencies for this position:
- Flexibility
- Interpersonal Skills
- Medical Information
- Stakeholder Management
- Standards
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Physical Requirements: The nature of the work involves considerable and continuing pressure on the individual because of constantly changing priorities and the need to make frequent decisions to meet new priorities. The position requires the incumbent to be physically fit, mentally alert, and emotionally stable.
Work Environment: The work is primarily in an office setting. Some work is carried out in the Histology Laboratory where there is exposure to human tissue specimens and to potentially hazardous, infectious, and chemical agents.
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To apply for this position, you must provide a complete Application Package which includes :
- Resume
The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.
- Cover Letter
- DD-214
- SCH A LETTER
- DISABILITY LETTER
- Resume
- SF-15
- SF-50
- Transcript
Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which sh ows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/vetpref/index.aspx.
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If you were eligible to this occupation, please send us your resume, with salary requirements and a resume to Veterans Affairs, Veterans Health Administration.
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This occupation starts available on: Tue, 15 May 2018 11:41:59 GMT