CARDIOTHORACIC SURGERY PROGRAM COORDINATOR
Location: Seattle Washington
Description: University of Washington Medical Center is presently looking of CARDIOTHORACIC SURGERY PROGRAM COORDINATOR right now, this vacancy will be placed in Washington. For complete informations about this vacancy opportunity please read the description below. The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our pe! ople are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The Cardiothoracic (CT) Surgery in the Department of Surgery has an outstanding opportunity for a full-time Program Coordinator . The Cardiothoracic (CT) Surgery Program Coordinator is a highly visible position that will provide project coordination and administrative support to meet the demands of our busy and growing division. It is important for the CT Program Coordinator to have strong interpersonal skills, maintain a professional demeanor, and be highly customer focused as this individual will be interacting daily with faculty and healthcare professionals of all levels throughout the surgical and medical community. This position! will report to the Division Manager.
Primary Job Res! ponsibilities
Program Support for the CT Section of Advanced Care Practitioners (ACPs)
The ACP group and structure within the Division of Cardiothoracic Surgery is unique within the healthcare setting. The care model for cardiac surgery patients is a complex system, requiring multiple levels of patient care expertise. In addition to the faculty surgeons and fellows, the cardiothoracic surgical care team consists of 30 cardiac, thoracic, and ICU ACPs (ACPs = Nurse Practitioners, Physician Assistants, and Perfusionists) who help faculty meet the demands of these complex patients.
Under the overall guidance of his/her supervisor, the CT Program Coordinator will be responsible for providing programmatic support for the ACP program. S/he will accomplish this by providing administrative support to the program as well as coordination, and collaboration of this program within the broader context of the Cardiothoracic Division and its affiliates throughout! UW Medicine. Specifically, this individual will:
Work with lead ACPs and the cardiac section chief to establish and coordinate program development, program improvement and training initiatives
Coordinate regular planning meetings for the division administrator and lead ACPs as well as facilitate follow through with agreed upon agendas and plans of action
Act as primary contact for ACPs throughout the Department of Surgery, Affiliated Hospitals, and General Public
Coordinate the recruitment process of ACPs, including:
- Assisting with recruitment documents
- Making travel arrangements as needed
- Creating interview schedules & overseeing itineraries
- Acting as primary contact for candidates
- Creating, collating, and aggregating evaluations of candidates
In concert with faculty aff! airs and Division Manager, oversee and manage appointments, privileges,! licensures, continuing education requirements, training and certifications for all ACPs
Track and monitor monthly and annual ACP expenses; alerting affected ACP and Administrator when budgets may be exceeded. Recommend and implement an approved course of action.
Management of the Division’s Annual Visiting Professor Lectureship
The annual Visiting Professor Lectureship is a significant academic event in the Division of CT Surgery. It is a multi-faceted event that involves extensive planning. Under the overall direction of the Division Chief, the CT Program Coordinator will be responsible for the successful planning, coordinating, and execution of this event. Responsibilities include:
Work with Division Chief to initiate Visiting Professor Lectureship activities, including assisting in determining speaker and date arrangement
Arrange all activities surrounding Visiting Professor personal circumstances: travel, programmatic supp! ort, honorarium, gift, transportation
Develop marketing and advertising materials, including brochures, posters and meeting materials
Ensure event is on important calendars, including the Chair of Department, Medical Director, etc. Market event by creating public awareness
Make all logistical arrangements including, room selection, rental, and media set up requirements for each research seminar as well as the Visiting Professor’s lecture
Make preparations and selections for evening reception and dinners.
Program Administrative Support
Coordinating all observation activities
Coordinating and monitoring program compliance and training activities
Serving as back-up administrative and program support to Division Chief
Providing general program support, e.g., eProcurement, reimbursements, other administrative tasks as necessary.
The Department of Surgery is one of the largest Departments ! within UW Medicine’s School of Medicine. The Department’s activitie! s are spread across nine campuses including the University of Washington Medical Center (UWMC), Harborview Medical Center (HMC), Seattle Children’s Hospital (SCH), the VA Hospital, Seattle Cancer Care Alliance (SCCA), Northwest Hospital (NWH) and the Health Sciences Building. Additional research programs are housed at the University District Building and South Lake Union research facility. To learn more about the Department of Surgery, please visit the website at http://uwsurgery.org.
Our staff partner with and support the faculty of the Department of Surgery. We are committed to the mission of Department and the School of Medicine to improve the health of the public through teaching, research and patient care. We strive to make our Department a Department of Choice and have initiated five core competencies that provide our staff with the pathway to Excellence:
EXCELLENCE: We perpetuate the good work that is being done, collaborate to make today t! he best possible day and innovate to help create the future.
QUALITY OF WORK: We embrace an “error-free†philosophy toward our work and consistently produce thorough, accurate and reliable results and service.
QUANTITY OF WORK: We know what results are important and strive to achieve those results; we work to be organized and efficient and are known for “getting things done.â€
INTERPERSONAL RELATIONSHIPS: We successfully foster effective working relationships through effective communication, collaborative teamwork and appropriate self-management.
PROFESSIONALISM: We adhere to organizational code of ethics and take personal responsibility for actions. We demonstrate integrity, are self-aware and dedicated to life-long learning.
Department of Surgery staff find meaning in our work, which is often fast-paced and complex. We enjoy working together and infuse a sense of fun into our work. We seek ind! ividuals to join our Department who share these goals.
As a UW! employee, you will enjoy generous benefits and work/life programs.
For detailed information on Benefits for this position, click here.
Requirements:
High school graduation or equivalent AND two years of experience providing program support in a clinical specialty OR equivalent education/experience.
Additional Requirements:
Excellent communication skills - written and verbal
Ability to maintain confidential information
Ability to prioritize and organize work
Be able to work well in a team environment
Proficiency with Microsoft Office suite of products
Condition of Employment:
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
Must work in shared work environment;
Hours may be modified occasionally to fit needs of position.
Application Process:
Part of the application proce! ss for this position includes the Employment Eligibility Assessment to obtain additional information that will be used in the evaluation process. If you haven’t already taken this assessment, it will appear on your screen for you to complete as soon as you select "Apply to this Position" on this job announcement. Once you begin the assessment, it must be completed at that time. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until the assessment is complete.
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If you were eligible to this vacancy, please email us your resume, with salary requirements and a resume to University of Washington Medical Center.
If you interested on this vacancy just click on the Apply button, you will be redirected to the official website
This vacancy starts available on: Tue, 20 Aug 2013 02:41:34 GMT